Academic Policies

1. Admissions Requirements and Procedures

Applicants must submit a completed application form, official transcripts from prior educational institutions, and a statement of faith affirming alignment with Replum Institute doctrinal positions.
All applicants are required to provide at least two letters of recommendation, one academic and one pastoral, confirming character, academic potential, and spiritual maturity.
A personal interview with the admissions committee is required to assess vocational calling and readiness for rigorous theological study.
International applicants must demonstrate English proficiency through standardized testing (e.g., TOEFL iBT 80+ or IELTS 6.5+) or provide documentation of prior English-language study.

2. Credit Hour Definitions, Grading Scales, and GPA Calculation

Credit Hours: One semester credit represents approximately 15 hours of classroom instruction and 30 hours of outside study. A typical 3-credit course entails 45 hours of classroom instruction and 90 hours of independent study.
Grading Scale:
- A + = 97-100% 4.00
- A = 93–96% 4.00
- A− = 90–92% 3.70
- B+ = 87–89% 3.30
- B = 83–86% 3.00
- B− = 80–82% 2.70
- C+ = 77–79% 2.30
- C = 73–76% 2.00
- C− = 70–72% 1.70
- D = 60–69% 1.00
- F = 0–59% 0.00
- I = Incomplete
- W = Withdraw
- S = Satisfactory
- P = Passing
GPA Calculation: GPA is calculated by assigning each letter grade a quality point (A = 4.0, A− = 3.7, B+ = 3.3, etc.) and averaging the quality points for all courses attempted. Only courses completed for credit are included in the GPA.

3. Course Registration, Add/Drop Deadlines, and Withdrawal Procedures

Students must register for courses according to the published academic calendar. Registration requires advisor approval to ensure proper sequencing and fulfillment of program requirements.
Add/Drop: Courses may be added or dropped without penalty within the first two weeks of the semester. After this period, changes require written approval from the academic dean.
Withdrawal: Withdrawal from a course after the add/drop period will result in a grade of “W” on the transcript. Withdrawal deadlines are specified in the academic calendar. Repeated withdrawals may impact financial aid eligibility and academic standing.

4. Academic Probation, Suspension, and Dismissal Policies

Academic Probation: Students with a cumulative GPA below 2.0 will be placed on academic probation for the following semester. Probationary students must meet with their academic advisor to develop an academic improvement plan.
Suspension: Students who fail to meet the requirements of probation or whose GPA falls below 1.7 may be suspended for one semester. Readmission requires submission of a petition demonstrating readiness to resume studies.
Dismissal: Students who fail to meet academic standards after suspension, or who demonstrate repeated academic dishonesty, may be dismissed from the Institute. Dismissal decisions are made by the academic committee and are final.

5. Attendance and Participation Expectations

Regular attendance is essential to successful theological study. Students are expected to attend all scheduled classes, chapel sessions, and required practicums.
More than three unexcused absences in a semester may result in a lowered grade or academic probation.
Active participation in discussions, group work, and ministry exercises is required. Students are expected to demonstrate preparation, engagement with readings, and respectful interaction with peers and faculty.
Extended absences due to illness, emergencies, or ministry obligations must be reported to the academic office promptly and may require documentation.